HR/Admin & Operations Officer at a Leading Outsourcing & Corporate Secretarial Services Firm in Vientiane

HR/Admin & Operations Officer at a Leading Outsourcing & Corporate Secretarial Services Firm in Vientiane

• Salary will be negotiable

• Reporting Manager - Country Manager (“CM”)

The Role

Provide administrative support and guidance to managers and staff across the full range of HR, Admin and Operations activities.

Responsibilities

• Act as the first point of contact for HR related queries.

• Develop and maintain administrative systems and procedures to provide support for HR and Admin activity and projects. This includes:

• Drafting employment contracts and basic correspondence to individuals relating to the employee life-cycle.

• Collating and circulating documents.

• Ensuring staff records are well maintained and that periodic tidying up of records is undertaken.

• Plan, organize and manage all activities of the Payroll Operations Team handling the Lao PDR Clients

• Management of payroll for the internal and external (client), including Personal Income Tax and LSSO of internal and client employees.

• Making and managing actual payments to the TaxRIS and for LSSO for internal and client employees.

• Dealing with government ministries related to Tax, Labour, Social Security and Immigration.

• Liaising with finance team to distribute salaries to bank accounts of internal and client employees on time.

• Review and processing of purchase orders, invoices and expenses.

• Maintaining supplier set-ups, requesting bank details and verifying changes.

• Liaise with finance team to manage tax matters in relation to the internal and external (client) companies' business, including Personal Income Tax, Corporate Tax, Value Added Tax, Withholding Tax, Etc.

• Work closely with the Country Manager to remain aware of local and state policies and procedures and provide strategic advice on license applications, submission, and investment opportunities for Government approval.

• Act as spokesperson for the client and representative for the company on license application to crucial Government departments and elected officials, their staff, and administrative agencies.

• Take proactive action for any Government Relations issues and processes; raise awareness among the team.

• Undertake any other work that may be reasonably required from time to time.

• Provide administration support for recruitment campaigns when needed which may include: posting job adverts; liaising with candidates; processing reference requests and other background checks; preparing offer letters and employment contracts; notifying unsuccessful candidates if necessary. 

• In addition to the above, you may be required to work on other projects under the direction of the Country Manager.

Requirements

• Must have 4-5 years of professional experience in handling HR, Admin and payroll operations tasks

• Good command in English is a must.

• Detailed oriented, flexible, and responsible personality

• Proficient in Microsoft 365 Office package

• Strong organizational, time management, and problem-solving skills with impeccable multitasking abilities

• Exceptional inter-personal communication skills and a dynamic team player. 

Benefits

• Salary + Yearly Bonus + Health Insurance

Highlights

• Fast growing and international working environment with lots of new things to learn. Intensive training for all new staff.

Career Growth Opportunities

• Able to lead a team in a growing industry that gives you lots of exposure to handle international clients.