Salary : Negotiable
Location : Vientiane
Job type : Permanent
Discipline : Administration & General Affairs
Reference : HWA59557

Job description

HR/Admin & Operations Officerat a Leading Outsourcing & Corporate Secretarial Services Firm in Vientiane

  • Salary will be negotiable

  • Reporting Manager - Country Manager (“CM”)

The Role

Provide administrative support and guidance to managers and staff across the full range of HR, Admin and Operations activities.

Responsibilities

  • Act as the first point of contact for HR related queries.

  • Develop and maintain administrative systems and procedures to provide support forHR and Admin activity and projects. This includes:

    • Drafting employment contracts and basic correspondence to individualsrelating to the employee life-cycle.

    • Collating and circulating documents.

    • Ensuring staff records are well maintained and that periodic tidying up ofrecords is undertaken.

    • Plan, organize and manage all activities of the Payroll Operations Team handling the Lao PDR Clients

  • Management of payroll for the internal and external (client), including Personal Income Tax and LSSO of internal and client employees.

  • Making and managing actual payments to the TaxRIS and for LSSO for internal and client employees.

  • Dealing with government ministries related to Tax, Labour, Social Security and Immigration.

  • Liaising with finance team to distribute salaries to bank accounts of internal and client employees on time.

  • Review and processing of purchase orders, invoices and expenses.

  • Maintaining supplier set-ups, requesting bank details and verifying changes.

  • Liaise with finance team to manage tax matters in relation to the internal and external (client) companies' business, including Personal Income Tax, Corporate Tax, Value Added Tax, Withholding Tax, Etc.

  • Work closely with the Country Manager to remain aware of local and state policies and procedures and provide strategic advice on license applications, submission, and investment opportunities for Government approval.

  • Act as spokesperson for the client and representative for the company on license application to crucial Government departments and elected officials, their staff, and administrative agencies.

  • Take proactive action for any Government Relations issues and processes; raise awareness among the team.

  • Undertake any other work that may be reasonably required from time to time.

  • Provide administration support for recruitment campaigns when needed which may include: posting job adverts; liaising with candidates; processing reference requests and other background checks; preparing offer letters and employment contracts; notifying unsuccessful candidates if necessary. 

  • In addition to the above, you may be required to work on other projects under the direction of the Country Manager.

Requirements

  • Must have 4-5 years of professional experience in handling HR, Admin and payroll operations tasks

  • Good command in English is a must.

  • Detailed oriented, flexible, and responsible personality

  • Proficient in Microsoft 365 Office package

  • Strong organizational, time management, and problem-solving skills with impeccable multitasking abilities

  • Exceptional inter-personal communication skills and a dynamic team player. 

Benefits

  • Salary + Yearly Bonus + Health Insurance

Highlights

  • Fast growing and international working environment with lots of new things to learn. Intensive training for all new staff.

Career Growth Opportunities

  • Able to lead a team in a growing industry that gives you lots of exposure to handle international clients.